IT Asset Management Specialist

about the role

Mission / Role Purpose:

The IT Asset Management (ITAM) Specialist is responsible for overseeing the full lifecycle of IT assets—both hardware (HAM) and software (SAM)across on-premise, cloud, and hybrid environments. This role is critical in ensuring compliance, driving cost optimization, supporting vendor audits, managing licensing contracts, and integrating governance frameworks for enterprise-wide asset visibility and control.

Key Responsibilities: 

Hardware Asset Management (HAM):

• As HAM Specialist , you would be responsible for managing IT Asset in  Multicloud Environments 
• Youwould be responsible for managing the lifecycle of IT hardware assets deployed across Azure, SecNumCloud-compliant platforms, and other multi cloud or hybrid infrastructures. 
• This role plays a key part in ensuring compliance with vendor requirements, optimizing cloud-hosted asset usage, and maintaining governance across geographically distributed IT environments.
• You will collaborate with infrastructure, cloud, security, procurement, and compliance teams to enable effective visibility, lifecycle management, and financial control of virtual and physical infrastructure resources supporting business-critical services.
• Maintain inventory and metadata of all hardware assets supporting Azure-hosted and SecNumCloud-certified environments (servers, appliances, firewalls, etc.).
• Ensure accurate tracking of cloud-hosted physical assets provisioned by IaaS/PaaS providers across Azure, SecNumCloud, Bleu, Flexible Engine, and others.
• Support asset tagging, classification, and location mapping in alignment with regulatory (ANSSI, GDPR) and internal security policies.
• Partner with cloud operations to map physical hosting of virtual machines and containers to underlying assets for lifecycle governance.
• Oversee procurement, deployment, maintenance, and decommissioning of hardware used in cloud infrastructure (private racks, cloud interconnect, storage appliances).
• Track and manage hardware warranties, maintenance contracts, and refresh cycles to ensure uptime and optimal performance.
• Ensure compliance with group policies related to SecNumCloud and sovereign cloud obligations, including approved suppliers and contract restrictions.
• Coordinate hardware audits and ensure readiness for regulatory inspections (SecNumCloud, ISO/IEC 27001, etc.).
• Analyze usage data and cloud-native metrics (e.g., Azure Cost Management, Log Analytics) to correlate hardware asset demand and optimize procurement plans.
• Identify opportunities for hardware reuse or redistribution across private cloud, DR, and backup zones to reduce CAPEX/OPEX.
• Develop and maintain dashboards (e.g., Power BI, ServiceNow HAM) to monitor asset compliance, utilization, and risk status.
• Collaborate with finance and procurement teams for budgeting, forecasting, and chargeback reporting.
• Act as the HAM point of contact for cloud infrastructure projects (including private and sovereign cloud deployments).
• Maintain interfaces between HAM tools and ITSM/CMDB platforms to ensure real-time visibility and data integrity.
• Drive adoption of automation tools and scripts for asset onboarding, reconciliation, and reporting
• Maintain an accurate inventory of IT hardware assets across data centers, offices, and remote sites.
• Oversee hardware lifecycle processes: procurement, deployment, maintenance, decommissioning, and disposal.
• Optimize asset utilization and refresh strategies to reduce total cost of ownership (TCO).
• Manage warranty and support contracts, ensuring timely renewals and alignment with service coverage.
• Collaborate with infrastructure and procurement teams to align IT hardware with operational and budget needs.

Software Asset Management (SAM):

• Manage and maintain the software asset repository and inventory across all platforms (on-premises and cloud).
• Track software license purchases, entitlements, and deployments to ensure compliance and cost-effectiveness.
• Collaborate with procurement, IT, legal, and finance teams to validate software contracts, renewals, and license metrics.
• Conduct regular audits and assessments of software usage to identify underutilized licenses and recommend reharvesting opportunities.
• Monitor and report on software compliance risks, usage trends, and optimization opportunities.
• Support vendor audits and internal controls by providing data and documentation as needed.
• Lead or contribute to the implementation of SAM tools (e.g., Flexera, ServiceNow, Snow, or equivalent).
• Establish and maintain SAM policies, procedures, and standards aligned with ITIL best practices.
• Liaise with stakeholders to educate on license compliance, contractual obligations, and cost-saving strategies.
• Implement and govern software license lifecycle practices from procurement to retirement.
• Ensure compliance with license agreements and vendor terms (Microsoft, Oracle, Salesforce, Adobe, etc.).
• Analyze usage data to identify optimization and re-harvesting opportunities.
• Lead internal readiness for vendor audits, license reconciliation, and contract renewal planning.
• Support cloud subscription optimization (SaaS, PaaS, IaaS) and hybrid environment licensing.
• Interpret  licensing contracts and map usage for cost-effective renewals.
• Work with Procurement, Legal, Finance, and IT to ensure alignment of contract obligations and deployment.
• Implement and maintain SAM/HAM tools 
• Contribute to automation of license tracking, compliance reporting, and cost analytics.
• Provide dashboards and reporting on compliance status, usage, and financial risks.